Frequently Asked Questions
- Absences
- Bathrooms
- Classroom Locations
- Dates
- Disabilities
- Drop-Off and Pick-up
- Early Daycare
- Financial Aid
- Forms
- Grade Levels & Enrollment
- Parking
- Progress Reports
- Recess & Snacks
- Refund Policy
- Reluctant Summer Learning
- Safety
- Schedule Changes
- Tardiness
- Tax ID Number
- Wait List
ABSENCES: If my child is absent is there any makeup homework assignment?
Please notify the SAPESS office of any known absences. If there are makeup homework assignments, the SAPESS office will either mail them to the parent, or they can be picked up at the office.
ABSENCES: What if my child needs to be absent for an entire week?
Daily attendance is recommended for all classes. Please notify the office of any planned absences, but fees will not be pro-rated.
BATHROOMS: How do students use the restrooms on campus?
Students are taken to the bathroom before each new period. During class, students may use the restroom with the accompaniment of a TA or Teacher. Students cannot use the restroom in pairs. SAPESS ensures the safety of all its students by always providing extra supervision.
CLASSROOM LOCATIONS: Where are the classrooms located? How do the children move from one class to another on campus?
Classrooms are located in various buildings such as Sierra Hall, Jerome Richfield, Manzanita Hall, and the College of Education. Children are accompanied by an adult and always supervised when they pass from building to building. All children are required to wear name badges which display their class schedules and room assignments. SAPESS provides these badges.
DATES:
Program Dates: June 26, 2012 - July 27, 2012
Registration:
- Registration begins: March 14th
- Last Day of regular registration: May 28th
- Late Fee begins: May 29th
Refund:
- Office notified by June 10th: 90%
- Office notified by June 17th: 50%
- Beginning June 24th: No refund
Scholarship:
- SAPESS Scholarships are now closed.
- Applications due: May 13th. See the forms link.
- After notification, outstanding balance is due: June 10th
Holiday Schedule:
- Monday, July 4th in observance of July 4th The SAPESS office will be closed.
DISABILITIES: What if my child has a disability?
Special accommodations needed by children when receiving instruction at the elementary school they regularly attend must be provided by the family when children are enrolled at SAPESS. SAPESS is an elective 5 week program, and does not provide individual aides.
DROP-OFF and PICK-UP: Where on campus do I drop off and pick up my child?
Bring your child to the Sierra Quad (see map), where signs with period 1 classes will be posted. Children should form a line at the sign that represents their Period 1 class. Teacher Assistants, will assist children in finding the correct line, and supervise them while waiting in line. At 8:20 a.m. Teacher Assistants will escort children to their classrooms. Do not leave your child alone in line before 8:00, since there will be no adult available to supervise.
At the close of the school day (12:45 P.M.), teacher assistants will escort children from their period 4 classrooms to the line-up area, and period 4 class sign. You must initial the sign out folder when you pick up your child. DO NOT WAIT FOR YOUR CHILD INSIDE THE BUILDING. THIS ADDS TO THE CONFUSION AND MISPLACEMENT OF CHILDREN
EARLY PICK-UP: What if I must pick up my child early?
If you need to pick up your child before 12:45 p.m., please come to the office where you may sign out your child.
LATE PICK-UP: What if I cannot pick up my child at 12:45?
It is important that children are picked up promptly when classes are over (12:45 p.m.). If a child is waiting for transportation at 1:00 p.m., the child will be taken to the office, which is located in Sierra Hall Room 120. Parents will then need to pay for parking in order to walk to Sierra Hall 120, and be charged $1.00 PER minute after 1:00 p.m., payable in cash to the supervising adult. SAPESS will make every attempt to contact the parent(s) or other persons authorized by the parent(s) to pick-up the child from the facility. If the parent(s) or other persons authorized cannot be located, or if satisfactory arrangements for picking up the child cannot be made, the appropriate local law enforcement and welfare authorities will be contacted and the child may be released to the custody of those welfare authorities as a possible ward of the Juvenile Court.
EARLY DAYCARE: Is there daycare available for my child?
Childcare will be provided from 7:30A.M. to 8:00A.M. in room SH 120 for $75.00 for 5 weeks, or $5.00 a day (see form #5). There are two camps that begin after our classes are completed for the day. Please call Sunny Days Camp (818) 677-3617 or Tennis and Swim Camp (818) 677-2058 for information and registration.
| Sunny Days Camp | sunnydayscamp@csun.edu |
| Tennis & Swim Camp | Jciuffo@csun.edu |
FINANCIAL AID: Is there financial aid available?
There are a limited number of partial scholarships available. Scholarships are based upon proof of financial need. Total taxable income must not exceed $35,000- even if you are enrolling more than one child. The applications and half of the tuition fee are due by May 13th. The application holds your child's spot in his/her class/es.
The Director will take all completed applications into consideration and award scholarships soon after the May 13th deadline. You will be notified of the decision and will be given until June 10th to make the payment of the balance due. After this date, your child will be administratively dropped. ALL documents must be turned in by the deadline in order to be considered.
The three (3) items that must be completed by May 13th for a Scholarship are:
- Scholarship application (form #6)
- 2010 Tax return
- Partial tuition payment $287.50 in the form of a check made payable to The University Corporation
- The on-line registration system does not accept these partial payments.
FORMS (Required): What other documentation do you need to finalize my child's registration?
There are four (4) forms that must be completed and mailed to the SAPESS office within one (1) week of registering for classes.
- Insurance and Medical Release Forms
- Authorization to Treat a Minor
- Authorization to Pick-Up Form
- Late Pick-Up and Fee
Click on this link to view the documents.
GRADE LEVEL: How do I know what grade level is right for my child?
As a guideline, we recommend that you register your child in classes that coincide with the grade your child will enter in the fall. The grade level is listed in front of each course, for example 1-2 Music is a combination class recommended for students going into both grades 1-2, and 1 Arts & Crafts is recommended for students going into grade 1.
MATH & READING LEVELS: How do I know which level of math or reading is right for my child?
Courses in the mathematics and language arts sections are listed according to grade level. Teachers give an assessment to students on the first day of school and will make level changes as needed. Parents will be called if a change is necessary.
PARKING: Which parking lot do I park in to drop off and pick up my child?
Parking is provided in Lot B, between 7:30-8:30 a.m. and between 12:15-1:15 p.m. Children should get in and out of cars while the vehicles are stopped in Parking Lot B, not on Etiwanda Avenue. A crossing guard will assist families cross Etiwanda Avenue as they walk to and from Sierra Hall. Parking passes should be displayed on your dashboard at all times. YOU WILL BE TICKETED IF:
- Your vehicle is parked in Lot B at any time other than listed above.
- Your parking pass is not displayed.
- You are illegally parked in handicapped spaces or any other unauthorized parking spaces.
Parking passes can be purchased on-line at the time of registration by mail, or the SAPESS office during walk-in week.
PARKING: How do I purchase parking passes on the registration site?
Parking passes may be added to the registration fees in the Make Payment page (Step 4 of the registration process). Before paying for your registration select the “Add Parking Passes by Updating Your Information” link on the Make Payment page.
Selecting the link will navigate to the Family Information page where you will be able to purchase parking passes. Select the number of parking passes you would like to purchase from the drop down menu for the Purchase Parking Passes field. Each parking pass costs $3.50 (Two Dollars and Fifty Cents).
After selecting the number of parking passes you would like to add to your registration, select the button to update your information. This will save the request and add the cost of the parking passes to your Registration Fees.
PROGRESS REPORTS: Do parents receive progress reports or report-cards?
SAPESS does not offer report cards, progress reports, or grades. Instead we offer a certificate of completion.
RECESS & SNACKS: What about recess and snack?
SAPESS students have a supervised recess period from 10:20 to 10:40 at Sierra Quad. They may bring a healthy snack and drink from home to enjoy at this time. Children will not be permitted to use the vending machines or visit any eateries on campus for the purpose of purchasing food items. It is impossible for SAPESS personnel to supervise them in these venues.
REFUND POLICY: What is your refund policy?
If we are notified of your need to cancel by June 10th, we will return 90% of the fees. If we receive notification by June 17th, we will return 50%. Beginning June 24th and after, we are unable to refund any amount of the payment unless there is an extraordinary circumstance to be decided by the director.
RELUCTANT SUMMER LEARNING: What if my child is a reluctant participant in summer learning?
Many of our classes are very popular even with reluctant learners. It sometimes helps if the parent chooses two classes and the student chooses two others. We do not allow one child to compromise the learning of another. If your child is not participating properly in class or disrupts the learning environment, you will be contacted to withdraw your child from the program.
SAFETY: In what other ways can I keep my child safe?
To prevent toe, foot, and ankle injuries flip-flops and open-toed shoes are discouraged, shoes with wheels are not permitted since a number of our classes are held on upper floors. Additionally, backpacks on wheels are unsafe especially for young children climbing stairs.
SCHEDULE CHANGES: What if my child is unhappy and wants to change a class?
We will be happy to make a change if there is room in another class before the program begins. Please understand that our program is popular and many classes close early, so in order for your child to get the class he/she wants, be sure to enroll as early as possible. Once the program begins, if you request a class change a $25 fee is assessed.
TARDINESS: What if my child arrives late in the morning?
Should your child arrive after 8:20A.M., please bring him or her to the Sierra Quad, Tardy Tables to get his/her Name Badge and late slip. After signing in, you may escort your child to class. Please do not send your child to class alone, or go to class late without first getting an admit slip from the tardy table.
TAX ID NUMBER: What is the program's tax ID number?
The SAPESS Tax ID number is 95-1992732, please save this for your tax preparer.
WAIT LIST: What if the class my student wants is closed? Is there a wait list?
If classes are full and you would like to be added to a wait list, please register for classes that are available. Next, please send an email to sapess@csun.edu with your child’s name in the subject line (ie: Wait List- Brad Pitt – Course name).
In the body of the email, list the classes you would like; remember to include the period.
Parents name: John Doe
Child’s name: Child Doe
Current course: Math 1, Period 1
Course you would like and the period (wait list): Choir, Period 1
The wait list works on a first-come-first-served basis. Families are given priority by registration date. We will do our best to accommodate your requested courses.